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Key Stages of a Project

Inception to Completion: Key Stages of a Project

An outline guide of the key stages that take place, from inception to completion and hand over of a project.

Key Stages

  • Stage 1 - Inception

    5% of total service

    Receive, appraise and report on the client's requirements with regard to:
    • Client's brief
    • The site, and rights and constraints
    • Budgetary constraints
    • The need for consultants
    • Project program
    • Methods of contracting
  • Stage 2 - Concept and Viability

    15% of total service

    Prepare an initial design and advise on:
    • Space provisions and planning relationships
    • Proposed materials and services
    • Technical and functional design characteristics
    • Check for property rights conformity
    • Review anticipated project cost
    • Review project program
    • Submit site development plans to local authority if required
  • Stage 3 - Design and Development

    20% of total service

    • Confirm the scope and complexity
    • Review design and consult local and statutory authorities
    • Develop design, construction system, materials and components
    • Incorporate services and consultants work
    • Review design costing and program with consultants
  • Stage 4.1 - Local Authority Drawings

    20% of total service

    • Co-ordinate technical documentation with consultants and
    • Prepare specifications for the works
    • Review costing & program with consultants
    • Obtain client’s authority and submit documents for approval
  • Stage 4.2 - Construction Documentation and Tenders

    10% of total service

    • Obtain clients authority to prepare documents to procure offers for works
    • Evaluate offers and recommend on the award of the building contract
    • Prepare the contract documentation and arrange for the signing of the building contract
  • Stage 5 - Construction

    27% of total service

    Contract administration
    • Hand over the site to the contractor
    • Issue construction documentation
    • Initiate and/or check subcontract design and documentation as appropriate
    • Inspect the works for conformity to the contract documentation
    • Administer and perform the duties and obligations assigned to the principal agent in the JBCC building agreements and issue the certificate of practical completion
    • Assist the client to obtain the occupation certificate
  • Stage 6 - Close Out

    3% of total service

    • Fulfil and complete the project close-out including the preparation of the necessary documentation to facilitate the effective completion, handover and operation of the project.
    • After the contractors obligations with respect to the building contract are fulfilled, the architect shall issue the certificates related to contract completion.
    • Provide the client with as-built drawings and relevant technical and contractual undertakings by the contractor and sub contractors.